Context recognizes that a sound technology acquisition strategy is vital to the success of our clients and we partner with our clients to help them realize that success. Context's contract management services are tailored to the client and designed to facilitate the contracting process each step of the way.

Engagement Onboarding

Context will work with your company's procurement department to establish an engagement onboarding process specific to the needs of your business.

Contract Management

Context will work with your team to establish processes for new contract requests, state of negotiations, shepherding of post contract implementation tasks and more.

Templates

Context can provide your team with client-specific template agreements and other checklists developed by Context.

Regulatory Tracking

Nearly all companies need to be aware of the data privacy and other regulatory compliance requirements of today’s world. Health care providers, health insurance companies, financial services companies and other regulated companies need to be careful that legally-required documentation and contracts are included as part of certain engagements – especially those that involve the transfer of personal information (e.g. personal health information, personal financial information). Context works with its clients to ensure their IT Contracts, Privacy Policies and Terms of Use and related contractual terms contain the necessary commitments to facilitate compliance with applicable data privacy requirements. Context can also work with its client’s procurement team to assist when side agreements or other compliance documentation is necessary.

Contract Summary

Context can provide your company with an executive summary of each of your engagements. These summaries can be tailored to your company's needs and specifications, including legal and commercial risks, negotiated savings and other relevant information.

Spend Reduction

Context can provide several ways of reducing information technology costs, both with regard to existing contracts and new contracts.

Context Can Review Existing Contracts and...

  • Assist you to identify those vendors with which the majority of your information technology dollars are being spent.

  • Negotiate reductions in existing payments being made to such vendors, such as license fees for term-based licenses, maintenance and support fees, professional service fees, and subscription fees.

  • Review licenses and the maintenance programs you have purchased to determine areas of "over licensing" and the potential for a reduction in your level of maintenance and support.

  • Re-negotiate discounted pricing for your system based on current economic conditions.

  • Review the terms and conditions of existing contracts to take full advantage of the existing terms (pricing for new products purchased, caps on renewals, etc.).

Context Can Negotiate New Contracts and...

  • Scrutinize all license fees, maintenance fees, and consulting/implementation fees to ensure you are not overpaying based on current economic conditions and our general industry knowledge.

  • Explain possible advantages of restructuring the deal (term license vs. Perpetual license; hosted solution to avoid the additional upfront infrastructure costs; using a leasing company to finance the transaction to allow you to make payments over time).

  • Lock in rates for future purchases.

  • Negotiate the commencement date of maintenance and support payments to a later date (e.g. after expiration of any initial warranty period).

  • Structure payments as far out into the future as possible; withhold a meaningful percentage of fees until acceptance or another significant performance-based milestone.

  • Require the vendor to agree that the pricing offered to you is as good as any other similarly situated customer buying similar products and services, or, at the very least, begin a conversation with the vendor about why you would not be getting the best deal they can offer.